Sponsorship/Exhibitor Info

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The National Association of Regional Council’s 51st  Annual Conference & Exhibition is headed to Monterey, CA this June.

Come meet with elected officials, executive directors, senior staff, and community planners from regional councils and metropolitan planning organizations across the country. Sponsors will enjoy public recognition, conference participation, business promotion, and one-on-one interaction to help grow your business in the regional market. This is a great chance for your company to gain exposure and build lasting relationships with key leaders from coast to coast.

Click HERE for our general conference page.

EXHIBITOR DETAILS
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Location
Portola Hotel, 2 Portola Plaza, Monterey, CA 93940. De Anza Foyer, Lobby Level is for exhibitors. Please see the meeting space map for specific location.

Exhibitor check in and setup*
Sunday, June 4 from 12:00 PM – 4:00 PM or Monday, June 5 from 7:00 AM – 8:00 AM. If you choose to set up Monday morning, the space opens at 7:00 AM but exhibitors must be set up by 8:00 AM. Tables dimensions are 30″x6′ tables (skirted). We can arrange for an 8′ table if it is needed, depending on space. NOTE: We encourage exhibitors to arrive on Sunday. Registration will open at noon.

Exhibitor check out*
Tuesday, June 6, 4:00 PM – 5:00 PM. Exhibitors should not break down until after that last session has broken and attendees have vacated the area.

Deliveries
Boxes can be shipped directly to the hotel to arrive no earlier than Thursday, June 1. Shipping address is Portola Hotel & Spa at Monterey Bay, 2 Portola Plaza, Monterey, CA 93940 and phone is 831.649.7886. Boxes should have the following information on the labels, so they can be identified as part of NARC’s group:

NARC 2017 Annual June Meeting (Sat June 3, 2017 – Thurs June 8, 2017)
Ms. Marcy Fritter
C/O Convention Services Manager
Two Portola Plaza, Moneterey, CA 93940
Please let us know if you plan to send boxes and the quantity.

Booth Materials
Need to order/reserve additional supplies for your booth? Power is $100; just check the appropriate box on the exhibitor/sponsorship invoice and add the amount to the total. If you need additional items, please reach out to anna@narc.org to discuss available options and pricing.

Internet
Internet access will be provided.

SPONSORSHIP LEVELS & REGISTRATION
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Take a look at our sponsorship document for sponsorship levels, exhibitor details, and general information about this conference, host, and attendees.  If you would like to register, please email this agreement to Anna Rosenbaum (anna@narc.org). Anna can also help you with any questions you may have.

You can also register to attend the conference as a private sector participant.

HOTEL
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Portola Hotel
2 Portola Plaza, Monterey, CA 93940
$189/night
Hotel reservations can be made online or by phone, 888.222.5851 or 831.649.7886
Reserve your room by May 12.

NOTE: For Booking the Hotel on Saturday, June 3 Only
The hotel has increased the number of rooms available for Saturday night, June 3. If you were trying to book a reservation that started or included that night, but had been unable to complete the process OR if you still need to book a reservation that includes that night, please reserve your room by midnight, Monday, April 24. The additional rooms for Saturday night at $189 are ONLY available through next Monday – after that, the Saturday night rate will increase to $229.

NETWORKING OPPORTUNITIES
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SUNDAY, JUNE 4, 12:00 PM – 4:00 PM
17-Mile Drive and Carmel Mobile Tour – $40
Widely recognized as one of the most scenic drives in the world, this famous coastal landmark runs from Pacific Grove to Pebble Beach, featuring awe-inspiring vistas and legendary sites perfect for an afternoon of exploration. Marvel at some of nature’s treasures, including: the Lone Cypress, Spanish Bay, and Stillwater Cove. Time will be provided to explore downtown Carmel, where you can enjoy a leisurely lunch, do a bit of shopping, or just stroll around to take in the beauty. You’ll want to bring a camera, comfortable walking shoes, and a sweater or light jacket.

Opening Reception*
SUNDAY, JUNE 4, 5:00 PM -7:00 PM

* We will confirm these times when conference schedule/sessions have been finalized.
Contact Anna Rosenbaum with (anna@narc.org) with questions.

Copyright © 2013 National Association of Regional Councils